Back of House Runs Smoother with PLANERGY
Purchasing in hospitality & leisure needs to be responsive. Food and beverage orders need to go out like clockwork, maintenance and repairs can’t wait for sign-off the next morning.
PLANERGY gives you flexibility to empower staff to get what they need when they need it without losing control.
Hospitality and Leisure Challenges
The hospitality and leisure sector faces several procure-to-pay (P2P) challenges due to its dynamic operations, high customer expectations, and cost-sensitive environment.
Key challenges include:
- High Volume Purchasing
Frequent procurement of food, beverages, and supplies across multiple locations creates complexity in tracking and managing purchases.
- Decentralized Operations
With multiple properties, departments, and franchises, procurement processes often lack standardization and visibility, leading to inefficiencies and inconsistent practices.
- Budget Control
Fluctuating demand and seasonal variations make it difficult to maintain accurate budgets and prevent overspending.
- Supplier Management
Managing relationships with numerous vendors, ensuring timely deliveries, and securing competitive pricing are critical but resource-intensive tasks.
- Manual Processes
Reliance on manual workflows for approvals, invoices, and tracking increases errors, slows down procurement, and adds administrative burden.
- Reactive Spending
Unplanned purchases for urgent repairs, replacements, or supply shortages strain budgets and disrupt forecasting.
- Compliance and Reporting
Adherence to health, safety, and contractual regulations requires precise documentation and regular audits, which can be difficult with fragmented systems.
- Inventory Management
Monitoring stock levels across locations to prevent shortages or overstocking is challenging without centralized tracking.
To address these challenges, the sector needs streamlined, automated P2P solutions to improve efficiency, visibility, and cost control.
Smarter Purchasing & Cost Control
for Hospitality
PLANERGY helps hospitality businesses streamline purchasing and reduce costs.
- Track Vendor Prices in Real Time – Get alerts on price changes, compare suppliers, and optimize purchasing.
- Centralized Purchasing & Inventory Control – Manage stock levels, prevent waste, and coordinate multiple locations efficiently.
- Seamless Budgeting & Accounting Integration – Set spending limits, track costs, and sync with accounting and POS systems.
PLANERGY simplifies procurement, improves efficiency, and drives cost savings.
Better Guest Experiences,
begins with every purchase
Optimize Food & Beverage Procurement
Reduce costs and waste by automating purchasing for food, beverages, and kitchen supplies, ensuring you receive the best prices and maintain optimal inventory levels.
Streamline Vendor Management & Ordering
Avoid supply shortages and over-ordering with centralized vendor management, automated reordering, and real-time tracking of deliveries across multiple locations.
Ensure Compliance & Health Safety Standards
Maintain strict compliance with food safety, hygiene, and operational regulations by standardizing procurement processes and tracking supplier certifications in real-time.
Real-Time Expense Control Across Properties
Gain complete oversight into procurement spend across hotels, restaurants, and event venues, ensuring cost efficiency, budget adherence, and seamless financial reporting.
Centralized Purchasing Across Multiple Locations
- Single Platform Management – Hotels, restaurant chains, and catering companies can oversee purchasing for multiple locations in one place, improving efficiency and control.
- Cost Savings & Consistency – Standardized approved vendor lists and bulk purchasing help reduce costs while ensuring consistent product quality across all locations.
- Improved Compliance & Reporting – A centralized system ensures adherence to procurement policies, simplifies reporting, and enhances financial oversight.
Budget Control & Cost Allocation
- Departmental Budgeting – Set and track budgets for key areas like kitchen, housekeeping, and front desk to maintain financial control.
- Spending Oversight – Ensure all purchases stay within budget, preventing overspending and reducing financial risks.
- Better Financial Forecasting – Gain real-time insights into spending patterns to improve planning and cost management.
Supplier Performance Monitoring
- Track Key Metrics – Monitor supplier performance based on on-time delivery, price consistency, and product quality.
- Ensure Reliability – Identify and work with the most dependable and cost-effective vendors.
- Reduce Disruptions – Minimize operational risks by proactively managing supplier relationships.
Seamless Integration with Accounting & POS Systems
- Effortless Connectivity – Integrates with hospitality-specific accounting software like Sage and QuickBooks, as well as POS systems.
- Automated Invoice Matching – Reduces manual data entry and ensures accuracy in financial transactions.
- Real-Time Cost Tracking – Provides up-to-date financial insights for better budget management and control.
Hospitality and Leisure Case Studies
Explore these case studies to uncover successful strategies, challenges overcome, and key lessons learned in the hospitality and leisure industry.
We are seeing the biggest savings from a labor standpoint and in our accounting office when reconciling invoices with POs. We can quickly address scenarios that previously took a lot of time.
John Bixler, Vice President,
Knight 39
Knight 39 optimizes & automates purchasing across its 6+ high-end golf courses with PLANERGY
Knight39 streamlines golf course management and maintenance using PLANERGY, replacing paper-based systems with centralized digital purchasing.
Across their 6+ owned and managed golf courses, Knight 39 sought a solution to improve transparency and spend visibility, standardize and automate procurement and purchasing, track spend at a more granular level, and cultivate efficiency.
We now avoid paying inaccurate invoices by ensuring that they match orders and receipts automatically.
Loretta Thomas, Vice President of Concessions & Purchasing,
CMX Cinemas
Purchasing Control & Accounts Payable Automation Software for Movie Theaters & Cinemas
CMX Cinemas use PLANERGY to streamline purchasing and maintenance across all theater locations.
The company has been using PLANERGY for over 13 years, first as Cobb Theaters and now as CMX Cinemas. The team initially chose PLANERGY because they couldn’t get purchasing and inventory under control across its 19 locations and 350-person staff.
The biggest benefits of using PLANERGY were definitely the return on investment, the overall implementation process, from start to finish, and user adoption. Using PLANERGY was a no-brainer.
Joan Sheridan, Head of Security,
CityJet
CityJet centralized and controls spend with PLANERGY
CityJet uses PLANERGY to streamline procurement across multiple European bases, gaining full visibility and control over spend.
Undergoing examinership (administration) during the COVID pandemic, CityJet needed to implement a user-friendly, fully auditable procurement and purchasing process; tightly control spend and accountability; and gain a level of predictability to plan for recovery and growth.
Top Organizations Trust Us, You Can Too.
What Our Hospitality and Leisure Sector Customers Are Saying
“Easy to Use & No Trouble To Set Up”
PLANERGY is the easiest Procure-to-Pay software on the market, bar none.
We have been developing and refining it for over a decade to make it powerful and easy.
Don’t just take our word for it. Our customers tell us how good our software is to use.
“Gives us more control on expenses, helps with making accruals and setting limits.
Easy to use, no trouble to set it up.”
Paul Fuykschot
Director of Finance, The Stafford London
“Seamless Synchronization”
PLANERGY synchronizes data with all major ERP and accounting software.
It’s built from the ground up for integration.
We can create custom integrations for bespoke solutions and complex legacy systems.
Ask us about it!
“It’s a system that has great PO capabilities and integrates into our QuickBooks perfectly.”
Valerie Billings
Rocky Mount Event Center
“PLANERGY Saves us a “Ton of Time!”
From CFOs to Data Processors, all our users tell us they save a “Ton of Time” with PLANERGY.
Automating approvals, eliminating errors, manual checks, delays and paper trails, PLANERGY delivers significant efficiencies for our customers.
“Perfect for our needs, saves us lot’s of time. Keep it up!”
Geraldine Millar
Accor Hotels
“Easy to Use For All of the Staff”
An easy, straightforward PO system that is reachable from the cloud. It gives us bigger control over spending.
Adriaan Bartels
General Manager, Cliff House Hotel
Better Spend Management
Find out how PLANERGY’s Procure-To-Pay platform can revolutionize your organization’s Spend Management. Schedule a short demo to find out more.
Book a personalized demo to see the PLANERGY procure-to-pay platform for yourself.
