Procurement Analytics & Reporting Made Easy

Procurement analytics software helps organizations analyze and optimize their purchasing.

It makes complex data easy to understand and enables you to analyze spending patterns, monitor supplier performance, identify cost-saving opportunities, and optimize purchasing strategies.

With real-time dashboards, customizable reports, and graphs and charts, you can identify cost-saving opportunities, improve supplier management, and enhance overall procurement efficiency.

PLANERGY’s procurement analytics software collects, organizes, and analyzes purchasing data from across your organization to deliver real-time, actionable insights. It connects procurement activity directly to financial outcomes, helping teams make more strategic, cost-effective decisions.

Key Functions:

• Data Consolidation

  PLANERGY pulls data from purchase orders, invoices, budgets, suppliers, and departments into one centralized platform.

• Real-Time Dashboards

  Customizable dashboards display KPIs such as spend by vendor, category, department, or time period—allowing instant visibility into purchasing performance.

• Spend Analysis & Trend Detection

  The software identifies patterns in historical and current spend, uncovering areas of waste, maverick buying, or consolidation opportunities.

• Supplier Performance Tracking

  Monitor vendor reliability, pricing trends, and delivery performance to guide more strategic sourcing and contract management.

• Forecasting & Reporting

  Use built-in tools to project future spend, model budget scenarios, and generate detailed reports for finance and procurement leaders.

By turning raw procurement data into clear insights, PLANERGY empowers you to control costs, strengthen supplier relationships, and make procurement a driver of strategic value.

Implementing procurement analytics software offers several key benefits, including: 

Key Benefits of PLANERGY’s Procurement Analytics Software 

• Cost Control and Savings
• Identify opportunities to cut costs by analyzing spend by category, department, or supplier. Spot maverick spending and improve compliance with preferred vendors. 
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• Data-Driven Decision Making 
• Gain real-time visibility into procurement performance, spending trends, supplier performance, and budget usage—so you can make smarter, faster decisions. 
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• Customizable Dashboards & Reports 
• Build tailored dashboards and reports to focus on the KPIs and metrics that matter most to your organization—ensuring stakeholders get relevant, actionable insights. 
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• Increased Efficiency 
• Reduce time spent on manual data gathering and reporting. Automated analytics free up your team to focus on strategy rather than spreadsheets. 
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• Enhanced Compliance and Audit Readiness 
• Easily track procurement activities, approvals, and spend against budgets. Maintain a clear audit trail for regulatory compliance and internal controls. 
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• Improved Supplier Management 
• Evaluate supplier performance over time with clear metrics on delivery times, pricing consistency, and service levels to support more strategic sourcing. 

Benefits of Using Procurement Analytics Software in Your Organization

1. Cost Savings

   • -Spend Visibility: Gain a clear understanding of where money is being spent and identify cost-saving opportunities.

   • -Price Optimization: Detect pricing discrepancies and negotiate better terms with suppliers.

   • -Maverick Spending Control: Spot and eliminate off-contract purchases to reduce unnecessary expenses.

2. Improved Decision-Making

   • -Data-Driven Insights: Use real-time data to make more informed procurement decisions.

   • -Scenario Analysis: Model potential outcomes of sourcing strategies to determine the best course of action.

   • -Trend Forecasting: Predict future procurement needs and market changes with AI-powered analytics.

3. Enhanced Efficiency

   • -Process Automation: Streamline procurement processes by automating data collection, categorization, and reporting.

   • -Faster Reporting: Generate accurate, customizable reports and dashboards in minutes, saving time for strategic tasks.

   • -Error Reduction: Minimize mistakes in procurement activities by identifying anomalies and inconsistencies.

4. Better Supplier Management

   • -Performance Tracking: Monitor supplier reliability, delivery times, quality, and contract compliance.

   • -Risk Management: Identify and address risks associated with specific suppliers or markets.

   • -Supplier Consolidation: Optimize vendor relationships by identifying opportunities to consolidate and streamline your supplier base.

5. Strategic Sourcing Opportunities

   • -Category Analysis: Understand spending patterns within procurement categories to target high-impact savings.

   • -Contract Utilization: Maximize the value of negotiated contracts by ensuring proper usage.

   • -Market Insights: Incorporate external market data to inform sourcing strategies.

6. Compliance and Governance

   • -Policy Adherence: Ensure purchases align with internal procurement policies and external regulations.

   • -Audit Readiness: Maintain a complete, organized record of procurement data for audits or compliance checks.

7. Scalability and Customization

   • -Tailored Solutions: Customize reports, dashboards, and metrics to align with your organization’s goals.

   • -Scalable Systems: Support procurement activities for both small teams and large enterprises as your organization grows.

8. Enhanced Collaboration

   • -Secure Sharing: Share insights and reports securely within your team to foster collaboration.

   • -Unified Platform: Centralize procurement data and streamline communication among stakeholders.

By leveraging procurement analytics software, your organization can reduce costs, improve efficiency, and drive better outcomes across the entire procurement lifecycle.

Yes, PLANERGY’s analytics software allows you to fully customize reports and dashboards to meet your organization’s specific needs. The platform offers a user-friendly interface where you can design dashboards by selecting and arranging the data most relevant to you.

Additionally, you can generate custom reports with filters for various parameters, such as date ranges, suppliers, or departments, and export them in multiple formats for further analysis or sharing.  

Dashboards: 

• -Add Panels: Select from various widgets to display key metrics and reports relevant to your role. 

• -Resize Panels: Adjust the dimensions of each panel to prioritize the display of critical information. 

• -Reposition Panels: Drag and drop panels to arrange them in an order that aligns with your workflow. 

• -Remove Panels: Eliminate panels that are not pertinent to your current tasks, streamlining your dashboard view.  

• -Restore Default Settings: Revert to the original dashboard configuration if needed.  

Reports: 

• -Custom Report Creation: Build reports by selecting specific data columns and applying filters to focus on the information that matters most.  

• -Schedule Reports: Automate the generation and distribution of reports at designated intervals to keep stakeholders informed.  

• -Access Permissions: Define who within your organization can view or edit each report, ensuring data security and relevance.  

These customization features empower your team to access and focus on the insights that matter most, facilitating informed decision-making and enhancing efficiency across your procurement processes. 

Furthermore, PLANERGY provides role-based access control, enabling you to define who can view, edit, or create reports and dashboards, ensuring data security and relevance for each user.  

Yes, you can fully customize spend management approval workflows in PLANERGY to align with your organization’s unique needs and processes. The platform offers flexible options for tailoring workflows based on roles, departments, spending thresholds, and policies.

1. Role-Based Approvals

   • Define workflows based on job roles or hierarchy.

   • Automatically route requests to the appropriate approvers.

2. Spending Thresholds

   • Set approval tiers based on the value of a request.

   • Assign different approvers for low-, medium-, or high-value purchases.

3. Approval by GL Codes

   • Route approvals based on specific general ledger (GL) codes tied to the request.

   • Ensure the right financial stakeholders review and approve expenses aligned with budget categories.

4. Department-Specific Rules

   • Create workflows tailored to individual departments or teams.

   • Ensure compliance with department-specific budgets and policies.

5. Custom Approval Rules

   • Define rules for different scenarios, such as vendor selection or urgent requests.

   • Enforce policies automatically to maintain control.

6. Flexible Workflow Structures

   • Design sequential, parallel, or conditional workflows to suit your organization’s requirements.

   • Allow for multiple approvers or special approval paths when necessary.

7. Integration with Budgets

   • Link workflows to real-time budget data, ensuring requests comply with spending limits.

   • Automatically flag or reject requests that exceed budgets.

8. Dynamic Notifications

   • Customize alerts and notifications to keep stakeholders informed throughout the process.

PLANERGY’s customizable workflows help streamline approvals, enforce compliance, and adapt to your organization’s changing needs, ensuring an efficient and seamless process.

PLANERGY ensures compliance and control in the procurement analytics process with the following features:

1. Customizable Workflows

   • Configure approval workflows to match your organization’s structure and policies.

2. Approval Thresholds

   • Set spending limits based on roles, departments, or categories to prevent unauthorized purchases.

3. Real-Time Budget Checks

   • Verify budget availability automatically before approvals, reducing overspending risks.

4. Three-Way Matching

   • Match purchase orders with invoices and receipts to ensure accuracy and prevent fraud.

5. Audit Trails

   • Maintain detailed records of all actions for full transparency and accountability.

6. Policy Enforcement

   • Automate compliance with internal procurement policies and guidelines.

7. Seamless Integration

   • Sync with accounting systems and ERPs to ensure data consistency and regulatory compliance.

8. Notifications and Alerts

   • Customize notifications to keep stakeholders informed and ensure timely approvals.

These features provide a robust framework for maintaining control, reducing errors, and ensuring compliance throughout the procurement process.

PLANERGY is designed to help organizations stay compliant—automatically and effortlessly. Here’s how:

1. Custom Policy Enforcement

   • Set rules for spend thresholds, required approvals, vendor restrictions, and more.

   • PLANERGY applies these policies in real time, helping prevent out-of-policy purchases before they happen.

2. Approval Workflows

   • Build structured, multi-level approval paths that mirror your internal controls.

   • Ensure every purchase gets the right oversight.

3. Audit-Ready Records

   • Every transaction is fully traceable with a time-stamped digital audit trail.

   • Supports both internal policy reviews and external audits.

4. Regulatory Alignment

   • Supports compliance with industry standards and regulations like SOX, GDPR, and internal financial governance policies.

   • Ensures data integrity, role-based access, and process transparency.

5. Document Controls

   • Attach contracts, certifications, and policy documents directly to POs and vendor records.

   • Ensures your team always has the right context and documentation.

With PLANERGY, compliance isn’t just a checkbox—it’s woven into every part of your procurement process.

PLANERGY integrates seamlessly with a wide range of accounting and ERP systems, enhancing your procurement and financial workflows. Key integrations include:  

• Sage Intacct: Enhance your financial operations by linking PLANERGY with Sage Intacct for real-time data synchronization. 

• QuickBooks Online: Synchronize purchase orders and invoices directly with QuickBooks Online for streamlined financial management. 

• QuickBooks Desktop: Synchronize purchase orders and invoices directly with QuickBooks desktop for streamlined financial management. 

• Xero: Connect with Xero to ensure accurate and up-to-date financial data across platforms. 

• Exact: Ensure efficient procurement and financial data management by integrating with Exact. 

• Sage 50: Integrate with Sage 50 to automate procurement processes and maintain consistency in your financial records. 

• Sage 200: Integrate with Sage systems to automate procurement processes and maintain consistency in financial records. 

• Bill.com: Facilitate seamless accounts payable workflows by integrating with Bill.com. 

• Twinfield: Connect with Twinfield to streamline your accounting processes and improve data accuracy. 

• Custom Integrations: For systems without direct integrations, PLANERGY offers custom integration options, including API integrations and customized CSV exports, to ensure compatibility with your existing software infrastructure.  

These integrations enable efficient data synchronization, reduce manual data entry, and ensure consistency across your procurement and financial systems, enhancing overall operational efficiency. 

PLANERGY provides extensive reporting and analytics tools for procurement, offering insights that empower better decision-making and process optimization. Key features include:

1. Real-Time Reporting

   • Access up-to-the-minute data on requisitions, approvals, and spending to track performance and ensure alignment with budgets.

2. Customizable Dashboards

   • Create tailored dashboards to monitor key metrics like approval times, spending trends, and requisition statuses.

3. Spend Analytics

   • Analyze spending patterns by department, supplier, or category to identify cost-saving opportunities and improve procurement strategies.

4. Compliance Reports

   • Generate detailed reports to track adherence to approval workflows, budgets, and procurement policies, supporting audits and regulatory requirements.

5. Internal KPI Reports

   • Generate detailed reports to measure performance across key indicators like processing time, budget alignment, and approval compliance.

6. Historical Data Trends

   • Review past requisition data to spot trends, evaluate vendor performance, and forecast future procurement needs.

7. Exportable Data

   • Easily export data into various formats for deeper analysis or sharing with stakeholders.

By providing detailed insights into every stage of the procurement process, PLANERGY helps organizations improve transparency, optimize spending, and enhance procurement efficiency.

PLANERGY provides extensive reporting and analytics tools for purchase requisitions, offering insights that empower better decision-making and process optimization. Key features include:

1. Real-Time Reporting

   • Access up-to-the-minute data on requisitions, approvals, and spending to track performance and ensure alignment with budgets.

2. Customizable Dashboards

   • Create tailored dashboards to monitor key metrics like approval times, spending trends, and requisition statuses.

3. Spend Analytics

   • Analyze spending patterns by department, supplier, or category to identify cost-saving opportunities and improve procurement strategies.

4. Compliance Reports

   • Generate detailed reports to track adherence to approval workflows, budgets, and procurement policies, supporting audits and regulatory requirements.

5. Internal KPI Reports

   • Generate detailed reports to measure performance across key indicators like processing time, budget alignment, and approval compliance.

6. Historical Data Trends

   • Review past requisition data to spot trends, evaluate vendor performance, and forecast future procurement needs.

7. Exportable Data

   • Easily export data into various formats for deeper analysis or sharing with stakeholders.

By providing detailed insights into every stage of the requisition process, PLANERGY helps organizations improve transparency, optimize spending, and enhance procurement efficiency.

At PLANERGY, your data’s security isn’t just a feature, it’s a foundation. We take every step to ensure your information stays safe, private, and fully under your control:

• End-to-End Encryption: All data is encrypted both in transit and at rest, protecting it from unauthorized access every step of the way.

• Smart Access Controls: Define who can view or edit information with customizable, role-based permissions that protect sensitive data across your organization.

• Built-In Compliance: PLANERGY meets established industry standards and regulations, so you can feel confident your data is always handled with care.

• Ongoing Security Checks: We regularly audit and test our systems to proactively spot and fix vulnerabilities—before they become risks.

We know trust is earned, and we’re committed to earning it every day by keeping your data secure.

PLANERGY offers comprehensive support and training to ensure your team can effectively use its procurement software. Key offerings include:

1. Onboarding and Training

   • Personalized onboarding sessions tailored to your organization’s workflows.

   • Hands-on training to help your team quickly get up to speed.

2. Ongoing Support

   • A dedicated support team is available via email, phone, and screen-sharing for help with any questions or issues.

   • Proactive guidance to help you adapt the software as your needs evolve.

3. Resource Library

   • Access to an extensive library of user guides, video tutorials, FAQs, and best practices to maximize the software’s value.

4. Customer Success Team

   • A dedicated customer success team focused on your success, offering strategic advice to help you achieve long-term success with PLANERGY.

5. Regular Updates and Enhancements

   • Continuous improvements to the software with ongoing updates and new features based on customer feedback.

These resources ensure a seamless implementation and provide your organization with the tools and expertise to optimize your purchase requisition process.

Implementation timelines depend on the size of your organization and the complexity of your specific requirements.

On average, implementation takes between 3 and 8 weeks, depending on the scale and complexity of the implementation requirements.

We build a custom implementation roadmap to reflect the size of your business, your requirements, and how motivated you are to go live.

PLANERGY’s team works closely with you throughout the process to ensure a seamless deployment, typically organized into the following stages:

• Needs Discovery:Assessing your needs, goals, and existing workflows to tailor the PLANERGY solution to your organizational needs.

• Configuration, Integration, and Implementation:Customizing PLANERGY to align with your workflows and processes for optimal performance.

  Seamless integration with your accounting or ERP systems for accurate data synchronization.

• Team Training: Conducting training sessions to empower your team to use the software effectively.

• Go-Live and Support: Launching the system with ongoing assistance to ensure smooth change management.